3. Create and edit your portfolio

You can create as many portfolios as you like on Nurseportfolio. They can be about anything that you want to keep track of in a portfolio. You can even set up a portfolio to apply for a new position and re-purpose material that you uploaded previously for your portfolio.

A portfolio can consist of a single Page, or you can combine multiple pages into a Collection that has the same access permissions across all the pages within it. The collection allows you to organise your content so you and your assessor can navigate through your portfolio easily.

Note

A page cannot appear in more than one collection.

You can create a page or collection from scratch or copy an existing one. Your institution has templates (collections) available that you can copy or that are copied into your account automatically when your account is created. That makes it easy for you to get started with your professional nursing portfolio.

3.1. View your collections

Before you copy a template portfolio, check that you don’t already have it in your account. Some institutions on Nurseportfolio copy templates into their nurses’ accounts automatically when the accounts are created.

Select the collection that you want to view

Select the collection that you want to view

  1. Click the main menu icon.
  2. Click Create → Pages and collections.
  3. You can search for a keyword that the collection title would contain to narrow down your search if you have a lot of portfolios.
  4. If you do already have a collection for the portfolio that you are looking for, click the title of the collection, and you are taken to the first page of that portfolio.

3.2. Copy a portfolio template

There are two ways to copy a portfolio template:

  1. You know the URL of the template and can copy it directly when viewing the portfolio. This is the easier option. Your manager can send you the link to the template or provide it as link on a website.
  2. You search for the template on Nurseportfolio.

3.2.1. Copy a template when viewing the portfolio

When you can copy a template, you see a Copy button on the pages that form part of the template.

Copy a template collection

Copy a template collection

  1. When you are on the portfolio template that you want to add to your personal account, click the Copy button to start the copying process.

  2. In the window that appears on the screen, click the Collection button to confirm that you want to copy the entire portfolio and not just a part of it.

  3. On the next screen, add your first and last name at the beginning of the Collection name field and click the Next: Edit collection pages button.

  4. On the following screen, click the Done button at the bottom of the screen to finish the copying process.

    Note

    You do not need to make any other changes as you want to copy the template as it is.

  5. You can see the collection in your account and can make changes to it.

3.2.2. Search for a template

If you do not have the template already in your account, you can search for and then copy it.

Search for and then copy a template collection

Search for and then copy a template collection

  1. Click the Copy button on Main menu → Create → Pages and collections.

  2. On the next screen, you can search for the collection you are looking for. You do not need to provide the full title, but just a word from the title to narrow down your search. Click the Search button to complete your search.

  3. Collection title: The titles of the collections are sorted alphabetically.

  4. Page name: The title of the pages that are contained in the collections are displayed.

  5. Owner: The owner of the portfolio is listed so you can check that you copy the correct template.

    Note

    Your own collections and pages are listed as well since you can copy them, too.

  6. Click the Copy collection button to start the copying process.

  7. On the next screen, add your first and last name at the beginning of the Collection name field and click the Next: Edit collection pages button.

  8. On the following screen, click the Done button at the bottom of the screen to finish the copying process.

    Note

    You do not need to make any other changes as you want to copy the template as it is.

  9. You can see the collection in your account and can make changes to it.

3.3. Edit your portfolio

Once you copied your portfolio template, you can start adding content to your portfolio.

3.3.1. Select a page to edit

Your evidence of practice needs to be added to a page within your portfolio. As first step, you select the page that you want to edit. Since your page is part of a collection, you can search for the collection when you go to the main menu and then to Create → Pages and collections.

Select the page to edit

Select the page to edit

  1. Click the Pages icon in a collection.

  2. The icon changes to a downwards arrow and a drop-down menu opens that show all the pages that are part of the collection.

  3. Select the page that you want to edit from the drop-down menu. You are taken to the page within your collection.

  4. Click the Edit this page button next to the page title to make changes to it.

  5. Click the More options button to see additional choices.

  6. Click the Delete this page link to delete the page from your account.

    Warning

    When you delete a page, it is not possible to retrieve it again or pull it from trash. Some content such as files, journals, plans, and résumé information will still be available as it is stored under Content, but other content will be lost. Therefore, double-check that you are deleting the correct page.

3.3.2. Edit a page

You can add content to your page when you are in Edit mode. You see a number of icons on your page that allow you to add or remove content and to select what type of evidence you want to put onto your page.

As you are starting from a template most of the time, you already have content items shown on your page that you can simply edit. You can still add more content to your page if you wish.

Edit page content

Edit page content

See also

Check the Mahara user manual’s page editing section for more in-depth information on how the page editing works. Here we provide the information on how you can edit a page that you copied as part of a template.

  1. You see the title of your page so you can double-check that you edit the correct page.

  2. Click the Display page link to view your page without all the editing controls. In order to get back into edit mode, you click the Edit this page button.

  3. Click the Settings button if you want to change the settings for your page such as title, description, tags, and layout.

  4. When you are on the edit screen, the Edit button is highlighted.

  5. Click the Share button once you are ready to share your portfolio with your assessor or another person.

    Note

    You do not have to go into edit mode in order to share your page, but can also do so from Main menu → Share → Shared by me.

  6. The Content chooser allows you to put other content items onto your page. You can choose from simple text, to images, other file types, résumé information, reflective journals, plans, and others.

    See also

    You can find information on the individual blocks in the Mahara user manual’s block section.

  7. Every content item on your page is displayed in a block. Each block has a heading. You can move a block around on the page by clicking on the heading, keeping your mouse clicked and drag the heading to another part of the page.

  8. Click the Configure button to change the content of an individual block.

  9. Click the Delete button to delete the block from your page.

    Warning

    When you delete a block, some content such as files, journals, plans, and résumé information will still be available as it is stored under Content. Other content such as simple text or external videos is lost, and you need to write it again or find the video again online in order to embed it.

3.4. Provide evidence of your practice

There are two components to each competence in your (re-)certification portfolio which you provide for every competence:

  1. Your self-assessment: This may include supporting evidence.
  2. Senior nurse or peer reviewer feedback: Your reviewer(s) can add their feedback at the bottom of each competence page in the Add comment section. You need a supporting comment for each competence. It can be about a different example which fits for this competence or about the same example you have used, but from a different perspective.

3.4.1. Self-assessment

The self-assessment is the place where you:

  1. make a statement about your practice and how it relates to the specific competence that you are working on.
  2. provide an objective (actual) example from your everyday practice to support your statement.

For example:

  • Statement: We had a refresher on the NCNZ Code of Conduct, social media guidelines and professional boundaries last year which was great and we keep a copy of each in the office. I am also very aware of the Privacy Act, the patients right to confidentiality and how that affects who I can talk to about the patient.
  • Objective (actual) example: Last month I was caring for a gentleman whose neighbour rang to ask for results of a recent blood test, saying that she was helping to care for him and he had asked her to call. I explained that I could not discuss the patient’s condition or blood tests because…

3.4.2. Supporting evidence

Your supporting evidence can be in any format. You can upload images, short video clips, a photographed certificate, scanned feedback forms etc.

Warning

If you upload images, video or other documents, you must ensure that you follow the Nursing Council’s Code of Conduct guidelines and the Privacy Act (1993), to ensure privacy and confidentiality of all information. Privacy extends to all, including patients, patient family members and all other health professionals.

3.5. Accept the ePortfolio declaration

You must sign your ePortfolio declaration before you can submit your portfolio for assessment. This page is a declaration that the portfolio is your own work and an accurate representation of your current practice.

  1. Go to Main menu → Create → Pages and collections.

  2. In the portfolio that you submit for assessment, find the “Portfolio declaration” page and click it.

  3. Once you are on the page, read the page.

  4. If you agree with all statements, scroll to the bottom of the page. Type “I agree” and your name and designation in the Add comment field, and click the Comment button.

    Note

    Make sure to leave the switch Make public on “Yes”.

3.6. Manage your portfolio

You may wish to add or remove pages from your portfolio in order to be more flexible in how you present your assessment evidence. Or you may want to set up another portfolio without a template.

3.6.1. Create a new page

If you do not want to start from a template, you can also create your own pages. You add content to them in a similar way as you do on template pages.

Create a new page

Create a new page

  1. Go to the main menu and then click Create → Pages and collections and click the Add button. On the next page…
  2. Page title: Give you portfolio page a title. You must provide a title.
  3. Page description: You can enter a description if you like.
  4. Tags: You can tag your page so you can find it more easily later on.
  5. Advanced: Open this panel to see additional settings for your page. Changing these is optional.
  6. Click the Save button to continue to the edit screen of your portfolio.

3.6.2. Create a new collection

You can combine several pages into a larger portfolio by putting them into a collection.

Create a new collection

Create a new collection

  1. Go to Main menu → Create → Pages and collections and click the Add button. Decide to create a collection. On the next page…
  2. Collection name: Give you collection a title. You must provide a title.
  3. Collection description: You can enter a description if you like.
  4. Tags: You can tag your collection so you can find it more easily later on.
  5. Page navigation bar: Keep the default “Yes” on the switch so you have the top navigation bar shown and can navigate between the individual pages of your collection.
  6. Click the Next: Edit collection pages button.

3.6.3. Add pages to a collection

When you just created a new collection, you see the following directly after clicking the Next: Edit collection pages button. You can also get to that screen by clicking the Manage button next to the collection on the collection overview screen.

Add pages to a collection

Add pages to a collection

  1. Put a check mark next to each page that you wish to include in your collection.

  2. Alternatively, you can click the All button to add all pages available to the collection or the None button to revert your selection.

  3. Click the Add pages button to add the pages to your collection.

    Note

    If you do not wish to click all pages, you can also drag and drop them into the collection by clicking their title and dragging them to the area Pages already in collection.

    A dotted line shows you where you can drag your page so you can already drag the pages into the collection in the order that you prefer.

  4. Click the Up and Down arrows to change the order of the pages in your collection.

  5. Click the Remove icon to remove a page from your collection. The page is not deleted and still available to you. It is just not associated with the collection anymore.

  6. Click the Done button to finish this step.